Position Summary:
The Evaluation and Reporting Associate is responsible for evaluating and effecting vendor and contractor support, evaluating costs and methodologies of procurement, and analyzing asset data and costs to support the ongoing professional and commercial enhancement of KA/KW assets and strategic sites.
This person will support the Evaluation and Reporting Manager to effect, record, and track asset management procurement activities, issuing orders and tracking progress, driving for optimization of deliverables and costs from vendors and suppliers. They will benchmark costs and activities, look to the industry for improved methods of procurement, and apply learnings to Kaer assets. They will track against contractual obligations as well as internal benchmarks.
The Evaluating and Reporting Associate will also assist the Evaluation and Reporting Manager in compilation of Kaer Water/Kaer Air invoices as well as regular asset management reports, analyzing costing and performance data, highlighting anomalies and suggesting areas of enhancement to colleagues and management.
Day-to-day operations
Conducting, Tracking and Monitoring Procurement Activities
– Working with the Asset Management and Field Operations teams to understand their operational activities, and support required from vendors and sub-contractrors.
– Building a relationship with vendors and sub-contractros, working to procure the best commercial offering of services to support the Asset Management team.
– Issuance of contracts and orders to Kaer’s vendors and sub-contractors, tracking costs against budget.
– Maintaining oversight of fixed assets shared amongst the Field Operations Team.
– Maintaining incoming and outgoing of inventory and update monthly status to Asset Management and Asset Development (Build).
– Issuing of sales invoices to customers.
– Work with internal audit teams to gain inputs on vendors quality and progress of works, and tracking results against procured specifications, team requirements, and contractual obligations.
– Learning from bst in class industry standards and suggesting possible new methods of procuring needed services and products from the marketplace.
Weekly/Quarterly/Ad hoc Operational Functions
Data Collection and Evaluation
– Work with field operations teams to collect information from sites.
– Compiling database(s) of costs, comparing and analysing trends and differences.
– Tracking costs vs budget, flagging anomalies to relevant parties and identifying opportunities to optimise costs across all Kaer Assets.
– Assist Evaluation & Reporting Manager in compiling data for Monthly invoicing to Kaer Water/Kaer Air customers, working with internal teams to ensure billing data accuracy.
– Tracking of expiry dates for contracts with customers and vendors, updating relevant managers and Business Units for their action.
To succeed in this role, you must have:
Knowledge and skills:
– Background in procurement and negotiation, understanding the needs of internal teams and working with external vendors to ensure the best commercial teams are achieved.
– Strong analytical skills combined with a proactive, energetic, approach to problem solving with the ability to manager multiple tasks simultaneously and adjust priorities as needed in order to meet deadlines.
– An interest in data analysis and data presentation.
– Confident, responsible and can proactively think of and implement ideas with internal teams and vendors.
– Good written and verbal communication skills, with the proven ability to influence others.
– Eagerness and willingness to earn and apply new methods and industry standards.
– Familiarity and working knowledge of ERP systems would be an advantage.
Education/Qualifications Requirements
– 2+ years with a background in procurement or negotiation
– Background in quantitative analysis of costs and methodologies
– Polytechnic Diploma in Social Science, Accounting, Economics, Logistics or Statistics