SPECIFIC TASKS & RESPONSIBILITIES
1. Cash and Payment Monitoring in Head Office
-Person in charge of the key of the Cash box;
-Ensure daily the accuracy of Cash monitoring;
-Encode the cash box monitoring;
-Encode the cash advances book;
-Count physically the cash box every week;
-Prepare and ensure the vouchers process.
-Proceed to the payment;
-Ensure daily the accuracy of the Check payment;
-Responsible to the check book log
-Encode the check payment register
-Person in charge of the respect of the Cash Management Process and rules corresponding;
-Control the return of purchases;
-Check the quantities;
-Check the receipt;
-Ensure the archiving policy of accounting documents;
-Ensure the process of Cash Monitoring and the rules corresponding;
2. Budget Management
-Prepare the monthly budget for Head Office and analysis of budget variances.
-Ensure the Budget Follow Up and send to HO for control and for preparation for the Cash Flow every 15th.
3. Logistic Aspect
-Control the return of purchases;
-Check the quantities;
-Check the receipt;
-Ensure the Inventory of Material and Tools;
-Encode the inventory count by technical and excel file;
-Control the pull in pull out materials using the requisition slip;
-Submit every month the inventory report
4. Financial and administrative Management
-Ensure the payment and follow up of the BIR 1601 C and E;
-Prepare the Summary of all Vatable receipt and submit to Head Office;
-Manage the application for Business Permit’s renewal; ensure the inspection and the application for all the certificates (Sanitary Permit).
-Fill the Legal and Administrative Dashboard and send to Branch Manager for validation;
-Prepare the monthly summary of Collectors’ Benefits to be transmitted to Head Office for Payment.
-Ensure the good archiving of the contracts and ensure the follow up;
5. Report Management
-Complete the Weekly Daily Payment report (FAO part); ensure the report is correct and send the scan copy of HO every Monday.
-Ensure the Cash Box Monitoring and send all the documents to Finance and Administrative Manager every Friday.
-Send to Head Office the originals supporting document in Finance every week.
-Summarizes and journalizes the receipts.
-Summarizes and Journalizes the cash disbursement.