Purchasing Officer
Duties & Responsibilities:
1. In Charge in Central Purchasing of Supplies, office and Store, its monitoring and Deliveries and Inventories of stocks.
2. Prepare requisition of stocks to be replenished.
3. Accountable to all Records and Files particularly with inventory & store stock control.
4. In charge of Actual Inventory of Company’s fixed assets.
5. Process purchase orders for materials and subcontract labor, monitor procurement, shipping and delivery of materials for all solutions.
6. Keep updated with suppliers to know product availability and assure competitive pricing.
7. Tracking of material deliveries, collecting and storing of all shipping documents in a timely and cost effective manner.
8. Responsible of Shipping, Tracking and Receiving of all project related materials.
9. Keep the project team well informed of any changes or updates in material and project resource availability.
10. Work with Project Manager to insure proper and timely invoicing is sent to customer; assist PM in gathering all necessary back-up documents that must accompany invoices on a case-by-case basis.
11. Assist project team in developing and maintaining project process related documents as well as monitoring compliance of projects with established procedures
12. Prepare master lists of all suppliers and clients with complete information. (eg. Company Name, Contact number, contact person, telephone or cellphone number, address)
13. Track and insure that all project related documentation is saved and stored properly from project commencement to close out.
14. Update project folders with all notes, technical documents and quotes.
15. Must perform other tasks Management may opt to assign.
Qualifications:
1. Bachelor’s degree in Business Administration, Management, Finance, or related field preferred
2. Solid knowledge and understanding of purchasing processes, policy, and systems
3. Two years previous experience as purchasing officer, manager, or related position
4. Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
5. Excellent verbal and written communication skills; able to negotiate, establish, and process contracts
6. Able to multitask, prioritize, and manage time efficiently
7. Accurate and precise attention to detail
8. Able to make decisions in a fast-paced environment
9. Trainable and shows evidence of perseverance.
10. Fresh Graduates applicants are also encouraged to apply.