Job Description

Each year BUZZ schedules approximately 30-40 private catered events held after public hours including weddings, bar/bat mitzvahs, engagement, anniversary and significant birthday parties for adults.

Responsibilities:

• Conduct scheduled site walk-throughs with prospective clients.

• Answer all telephone and email inquiries from prospective clients promptly.

• Maintain the private events calendar in our database system.

• Prepare all private events contracts and invoices. Enter all payments into Altru database system.

• Prepare financial reports, budget forecasts, track and meet revenue goals.

• Act as primary liaison with the Events Director from Great Performances (GP), our exclusive caterer and with GP event captain on the day of the event.

• Coordinate all day-of activities with the Director of Visitor Services and/or Sr. Manager of Visitors Services, including receipt of vendors and rentals.

• Coordinate security and custodial needs for the event including set-up, breakdown, and storage of rental deliveries and pick-up.

• Lead effort with BUZZ Marketing Department to promote Wave Hill as a private event venue. Promotion may include pro-active outreach to wedding planners, venue publications and other marketing resources.